Whistleblowing

Whistleblowing

The Whistleblowing Site is also available in Bahasa Malaysia | Click Here

The Whistleblowing page is also available in Bahasa Malaysia | Click Here

UEM Edgenta is committed to the highest standards of professionalism, honesty, integrity and ethical behaviour in the conduct of its business and operations. Therefore, it is important that we are aware of all compliance violations, especially those that are against the law or violate our Business Principles.

UEM Edgenta's Whistleblowing Policy provides all our employees and members of the public with a secure mechanism for reporting suspected compliance violations. Anyone who has knowledge or aware of any improper conduct(s) committed or about to be committed within UEM Edgenta is encouraged to report such matters, in good faith without fear of reprisal.

Please be assured that your ethical concerns will be investigated according to established procedures. Your support will help us to live up to our aspirations of being responsible employees and members of the public.

download whistleblowing policy Statement

Protection for Whistleblowers

All Company stakeholders including directors, officers, and employees of UEM Edgenta as well as members of the public are eligible to make Protected Disclosures under the Policy. No unfair treatment will be meted out to a Whistleblower by virtue of his/her submission of a Protected Disclosure under this policy.
UEM Edgenta, as a policy, condemns any kind of discrimination, harassment, victimisation or any other unfair employment practices towards a Whistleblower.
Complete protection will be given to a Whistleblower against any unfair practices such as retaliation, threats or intimidation of termination/suspension of service, disciplinary action, transfer, demotion, refusal of promotion, or the likes, including any direct or indirect use of authority to obstruct the Whistleblower’s right to continue to perform his/her duties, including making further Protected Disclosure.
If a Whistleblower can provide proof that he/she has been subjected to retribution, victimisation, or detriment due to submission of a Protected Disclosure under this policy, disciplinary action will be taken against the perpetrator.
If a Whistleblower is required to give evidence in criminal or disciplinary proceedings, the Company will arrange for the Whistleblower to receive advice regarding the procedures.
Any other employee or member of the public assisting in the said investigation shall also be subjected to protection of the same degree as the Whistleblower.
Disclosures should be made in good faith. Such protection is accorded even if the investigation later reveals that the Whistleblower has been mistaken in accordance with the facts, rules and procedures involved.

Improper Conducts

Theft, pilferage, misappropriation or attempt of the same of the Company's money or property

Fraud, dishonest, cheating, falsification or attempt of the same of the Company's property

Soliciting or accepting bribe or any illegal gratification

Participating in unauthorised financial transactions

Breach of fiduciary relationship

Conflict of Interest

Spreading malicious rumours about the Company

Gross negligence and neglect of duty

Unauthorised disclosures of the confidential information including commercial secrets, calculations or designs

All forms of harassment

Commission of any act that brings disrepute, embarrassment or affects the legitimate interest or ruins the image of UEM Edgenta

Commission of any subversive act

Habitual breach of any Company's order or any law applicable to the establishment or rules made thereunder

Conduct which is likely to cause injury or endanger the life or safety of another person within the company's premise

Breach of code of conduct, policies and procedures

Abuse of position for personal gain or interest

Assisting a person to commit any of the above instances of improper conduct

Deliberate concealment of any of the above or other acts of wrongdoing / misconduct

Misrepresentation of the Company to others

Process of Submitting Disclosure

All Company stakeholders including directors, officers, and employees of UEM Edgenta Berhad as well as members of the public are eligible to make Protected Disclosures under the Policy. No unfair treatment will be meted out against a Whistleblower by virtue of him/her having submitted a Protected Disclosure under this policy. The Whistleblowing Committee comprises the Chairman of the Board of Governance & Risk Committee, Head of Risk, Integrity & Compliance, Head of Secretarial, Head of Internal Audit and Head of Legal.

Reporting Channels

Email to whistleblowing@edgenta.com
In writing to UEM Edgenta Berhad Chairman of the Board of Directors or Chairman of the Board Governance & Risk Committee using the prescribed Whistleblowing Lodgement Form

FAQ

What is Whistleblowing?
Whistleblowing means calling attention to wrongdoings that is occur within an organisation.
Who can become a Whistleblower?
All Company stakeholders including directors, officers, and employees of UEM Edgenta Berhad and its Operating Companies (whether working in Malaysia or abroad) and members of the public.
How can I lodge a report?
There are two established channels of reporting:
1. In writing to Chairman of the Board of Directors or Chairman of the Board Governance & Risk Committee using the prescribed Whistleblowing Lodgement Form.
2. Email to whistleblowing@edgenta.com
What is considered as ‘Malpractice’?
The types of malpractices covered under the Whistleblowing Policy include but are not limited to the following examples: theft, pilferage, misappropriation, fraud, and dishonesty. Please refer to Improper Conducts for more details
How will the Whistleblower be protected?
A Whistleblower will be accorded with the protection under the Whistleblowing Policy provided the disclosure is made in good faith. Such protection is accorded even if the investigation later reveals that the Whistleblower has been mistaken in accordance with the facts, rules and procedures involved.
Will the identity of the Whistleblower kept confidential?
Yes, a Whistleblower will be accorded with confidentiality of identity protection, to the extent which is deemed reasonably practicable. Any other person(s) assisting in the said investigation shall also be subjected to protection of the same degree as the Whistleblower.
What happens after lodging a report?
The Whistleblowing Committee will decide whether or not a Protected Disclosure should be investigated.
What is the level of involvement of the Whistleblower during investigation?
The investigation is to be treated as a neutral fact-finding process. The Whistleblower is not expected to be part of the investigation and shall not have the right to determine the appropriate corrective or remedial action. However, the Whistleblower will have opportunities for providing inputs during the investigation.
What happens if I did not use the designated reporting channels for whistleblowing?
As stipulated in the UEM Edgenta Whistleblowing Policy, all Whistleblowers MUST use the designated reporting channels to make Protected Disclosures. UEM Edgenta cannot guarantee the confidentiality of identity protection if disclosures were made outside the designated channels.
How often can I submit a Protected Disclosure?
Whistleblowers can make a Protected Disclosure as often as they like. There is no limitation on how often or when you can use the reporting channels. The online submission system is available 24/7 via https://www.uemedgenta.com/whistleblowing .
Is there a restriction regarding the type of information or problem I can report on?
UEM Edgenta provides a list of incident types that it recommends Whistleblowers to report on. However, if Whistleblowers feel that none of the available incidents actually reflect the incident they want to submit a report on, they have the option of disclosing their own incident type.
Who will actually see my Protected Disclosure?
The Whistleblowing Committee members are the designated recipients of the Protected Disclosures submitted via e-mail (whistleblowing@edgenta.com). The committee members consists of the Chairman of the Board of Governance and Risk Committee, Head of Risk, Integrity & Compliance, Head of Secretarial, Head of Internal Audit and Head of Legal.
Will my Protected Disclosure be shown to the police or relevant authorities?
The Protected Disclosure is not automatically sent to law enforcements. Only if the organisation feels law enforcements should receive a copy, or if the law requires it, will the Protected Disclosure be submitted to the police or relevant authorities.
Will the suspected individual be notified of my Protected Disclosure?
No, the suspected individuals will not be alerted when a Protected Disclosure is made.
Can I delete or change my Protected Disclosure?
Once the Protected Disclosure is submitted, Whistleblowers do not have the ability to make any changes to the report.
What happens if I intentionally make a false incident report?
Protected Disclosures should be factual and not speculative or in the nature of a conclusion. The intentional misreporting of information may be actionable and subject to criminal investigation.
Can I submit a report in Bahasa Malaysia?
Yes, Whistleblowers have the option of submitting Protected Disclosures in Bahasa Malaysia via both reporting channels.
Will the Whistleblower be notified on the outcome of the disclosure?
Yes, upon the completion of the whistleblowing process and procedures, the Whistleblower will be accorded the privilege to be notified on the outcome of the disclosure at the point of request (at the discretion of the Company).